Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.
Swarthmore College has an immediate opening for the position of Controller. This position is responsible for all accounting functions at the College as well as the business transactions and processes within accounts payable, accounts receivable and student accounts. These business functions are staffed by 9 full-time employees. The position has two direct reports both Associate Controllers with the remaining staff supervised by the two direct reports.
The major functions of these offices include the receipt and accounting for all funds received by the College; the payment of all expenditures with the exception of payroll, accounting for all financial transactions including all endowment, grant, restricted funds; compliance with tax regulations, design and effectiveness of internal controls and oversight during the annual audit.
This is a full time exempt position at a salary grade 11.
• Overall responsibility for the general ledger books and records of the College.
• Performs accounting for investments, annuity and life income funds and bonds.
• Investment Accounting for the College endowment funds, reviewing and recording all investment summary activity from the external record keeper. Prepares the annual mark-to-market of investments and support schedules for the financial statements activity and cash flows. Serves as main accounting contact to the campus for the endowment.
• Primary contact for endowment fund maintenance. Creates and maintains the endowment funds in Banner including the accounting and reporting of the endowment activity with Advancement. Completes the endowment unitization process.
• Primary contact for annuity and life income funds. Updates life income, trust and CGA activity from the third party record keeper. Completes the quarterly and year-end accounting for investment activity, terminations and new accounts.
• Primary contact for bond accounting. Maintains the bond accounts, recognition of debt service, amortization of bond premiums, discounts and cost of issuance and the preparation of all bond related financial statement disclosures. Prepares monthly and year-end accounting from the third party trustee. Submits information as needed by the Swarthmore Borough Authority and Rating Agencies.
• Oversight of the general accounting for accrued liabilities including: bad debt deferred gifts, early retirement, severance, legal accruals, post-retirement benefits and other such liabilities / accruals.
• Oversight of the federal grants post grant compliance, accurate and timely reporting to granting agencies and federal indirect cost rate agreement.
• Overall responsibility for the College’s compliance with federal, state and local tax regulations.
• For federal taxation, oversees the completion of the 990 & 990-T performed by the Associate Controller.
• For state taxation, overseeing the proper collection and remission of sales and use taxes to the State of Pennsylvania.
• For federal excise tax: completes the accrual and submission of the taxes with coordination of reporting from the record keeper and assistance for tax calculations by the external tax team.
• Overall responsibility for the operations of payment processing in accounts payable and student accounts.
• Oversees management of associate controls that have day-to-day supervision of the accounts payable and student accounts offices.
• Ensures payment operations contain robust control environment and treasury controls for check, ACH and wire payments.
• Continues adoption of technology for efficient payment processing.
• Develops, updates, and reviews internal control policies, procedures and best practices.
• Oversight of the reconciliation process of College trial balance accountings and closing procedures.
• Responsible for the design of financial controls for Cash Deposits, Accounts Payable and Accounts Receivable functions.
• Successfully plan, coordinate and complete the annual year-end financial close for the College, including the timely preparation of the financial statements and all necessary back up schedules required by the College’s external accounting/auditing firm.
• Plan, manage and coordinate the annual financial statement audits including the College’s consolidated financial statement audit, the report on federal awards in accordance with Uniform Guidance and the institutional assistance grant program audit.
• Prepares the financial statements in accordance with generally accepted accounting principles.
• Exercises initiative, independence, and maturity in generating and monitoring work efforts in order to provide self-sufficient expertise, requiring limited supervisory intervention. This position is expected to be visible to the College Community.
• Thinks creatively and critically about programs and activities, in order to promote continuous improvement.
• Must be organized and detail oriented. Must be willing to devote necessary efforts at peak times of the year.
• Understands and abides by a high standard of professional ethics, in order to ensure the integrity of the organization. This position has access to sensitive information that must be kept confidential.
• Works collectively with the other team members of the direct reports of the associate vice president that includes budget, purchasing and safety/risk management personnel.
• Provides leadership, management and coaching opportunities to direct reports. Encourages staff to learn through professional development and provides support.
• Works with the staff to build a team by encouraging staff to seek new and innovative ways to complete routine transactions.
• Bachelor’s degree required. Ten years experience, preferably in higher education. Certified Public Accountant (CPA) required.
• Demonstrates and maintains expertise in accounting software. Proficiently utilizes integrated campus databases (Banner, Argos) and software (Excel, Google, etc.) Trains and consults with other users as appropriate.
Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply.