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Technical Services Specialist

Apply now Job no: 494424
Work type: Limited Term Full Time
Location: Swarthmore
Categories: Staff

Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.

The Swarthmore College Peace Collection is the most extensive research library and archive collection in the United States focusing solely on movements for peace around the world. The Peace Collection currently seeks a Technical Services Specialist with responsibilities for serials and audiovisual digitization processing. Two days per week will be spent working under the direction of the Digital Archivist to contribute to two grant-funded projects digitizing 20th century recordings with a focus on the U.S. Anti-Nuclear Movement and the work of women peace activists. Approximately two or three days per week will be spent on maintenance of peace-related print and digital serials collection including check-ins, renewals, housing new titles, and identifying and preparing periodicals to be sent to off-site storage. The remaining day per week may be spent on other tasks as assigned in support of the archive.

This is a one-year limited term, full-time position with benefits, grade 6, beginning no later than June 1, 2021 and concluding no later than May 31, 2022. The successful candidate should expect to spend one or two days per week on campus at Swarthmore College, a Philadelphia suburb accessible by train, with strict adherence to College and Department COVID-19 mitigation protocols. The majority of work may be completed remotely with a College-provided laptop.

Swarthmore College Libraries are committed to making all aspects of the Libraries - our services, our collections, and our spaces - more inclusive and equitable. Applicants from diverse backgrounds and perspectives, and applicants who are enthusiastic about engaging with and learning about issues related to inclusivity, diversity, equity, and inclusion, are encouraged to apply.

Essential Responsibilities:
Audiovisual/Grants [40%]
Under the supervision of the Digital Archivist, digitizes and edits audio or video recordings.
Responsible for creating metadata records on the content of each item. Maintains accurate file naming and adhering to established workflows and standards. May do additional research to enhance metadata on particular items.
Uploads files to the Internet Archive.
Responsible for ensuring all physical materials are securely and safely handled and reshelved. Photographs original materials as necessary. Takes detailed notes about the content of each item by listening to the audio cassette or watching the video. Each item may be 30-120 minutes, some longer
Uses internal and external services to create Closed Captioning/Transcription of digital files
Performs quality assurance reviews of student-generated data

Serials [50-60%]
Manages the renewal of journals, newsletters, and other serially published works in both paper and electronic formats
Reviews donated/acquired periodicals against current holdings and makes retention decisions
Manages check-in and invoice verification
Assists Metadata Librarian with cataloging new titles
Works with Swarthmore College Libraries’ Collections Management & Discovery Department and relevant TriCollege Consortium library staff as appropriate to conform to institutional standards, learning and implementing new skills and workflows as necessary

Required Qualifications:

  • Associate’s degree with one to two years of job-related experience or an equivalent combination of education and experience.
  • Required to spend one or two days per week on campus with strict adherence to College and Department COVID-19 mitigation protocols.
  • Experience processing library, archives, or museum materials.
  • Frequently retrieve and move boxes up to 30 pounds to and from shelves up to 8 feet high. Often need to use a step stool.
  • Working knowledge of basic office software: spreadsheets, word processing, digital file organization, etc.
  • Willingness to learn audio and video editing software processes.

Preferred Qualifications:

  • Bachelor’s degree
  • Experience in serials processing
  • Experience handling fragile/unique historical/archival materials
  • Expert understanding of G-Suite Google Productivity tools (Google Docs, Google Sheets, Google Drive)
  • Experience using library software, especially Alma
  • Experience using ArchivesSpace software
  • Knowledge of peace history, the history of social justice movements, and/or 20th century US and/or world history.

Application Deadline: Applications must be submitted by April 16 for full consideration, this position is open until filled.

Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply. 

Advertised: Eastern Daylight Time
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