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Grants Accountant

Apply now Job no: 494402
Work type: Full Time
Location: Swarthmore
Categories: Finance, Staff

Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.

The Grants Accountant will be part of the Business Office of the College as a dedicated accountant primarily responsible for accounting of restricted grants and various accounting functions. This position will also be responsible for the recording of accounting transactions and perform certain account reconciliations. The Grants Accountant is responsible for analyzing financial information and performing a variety of accounting duties in a timely manner. Effectively working with the entire College Community, the Grants Accountant acts as a representative of the Business Office to other departments on grant, general accounting, business and financial questions. The Grants Accountant communicates when necessary with government agencies, auditors and/or outside service providers.

Essential Responsibilities:
Restricted Grants Overview
The Grants Accountant is primarily responsible for overseeing all restricted grant activity, reviewing all invoices and payments to guarantee correct processing in the Banner Finance system, and to ensure compliance with the grantor’s terms and conditions. The incumbent prepares and reviews for accuracy, timely and accurate monthly reporting for faculty and staff responsible for spending restricted grants, through the routine monthly reporting process or special spreadsheets. This position ensures the College’s compliance with federal grant requirements by maintaining current knowledge of the regulations and conditions for each agency.

Federal and Private Grants

  • Ensures the College’s compliance with federal and/or private grant requirements by maintaining current knowledge of the regulations and conditions for each agency.
  • Sets up, maintains and reviews all grants in the Banner Finance and Grants modules.
  • In concert with faculty members, prepares budgets for faculty grant proposals.
  • Maintains the Banner proposal database for faculty and foundation grants and serves as the primary liaison to both Advancement and the Sponsored Research & Institutional Relations (SPIR) department.
  • Completes annual, quarterly and monthly reporting to restricted government agencies, and other granting entities as required.
  • Prepares the schedules for Subpart F of the Uniform Guidance, including Data Collection from and serves as primary contact for auditors in conducting the annual Subpart F of the Uniform Guidance and IAG audits.
  • Monitors, calculates, and coordinates with Payroll, summer salary for faculty and the salary increases for support staff being paid from faculty federal grants.
  • Prepares effort reports for time worked on various grants by faculty and exempt staff in accordance with federal regulations.
  • Prepares and submits the College’s indirect cost proposal.
  • Responsible for preparing and submitting the annual National Science Foundation HERD survey.
  • Works closely with SPIR personnel and faculty members to provide timely and accurate financial reports to private granting organizations.
  • Reviews for accuracy and approves all invoices being charged to restricted grant funds.
  • Prepares and records all closing entries required and justifies and documents all general ledger balances in the restricted grant fund area.
  • Provides general accounting support under the direction of the Controller and Associate Controller

    Required Skills and Abilities:
  • Demonstrates and maintains expertise in specialty areas through advanced professional training or work in the field. Must be current on new grant requirements and federal regulations and reporting requirements.
  • Demonstrates and maintains expertise in computing technology and software (i.e. Microsoft Office Suite) as well as the College’s database system and associated reporting tools (i.e. Ellucian Banner & Argos).
  • Detail orientation with a passion for accuracy and must maintain a high level of confidentiality.
  • Ability to exercise initiative, independence and maturity in generating and monitoring work efforts in order to provide self-sufficient expertise.
  • Ability to interact effectively with external organizations such as government agencies, banks and auditors to represent the best interests of the College.

Required Qualifications:

  • Bachelor’s degree in accounting. At least 3-5 years of experience in accounting, preferably in higher education and/or in grant management.
  • Excellent analytical, problem-solving, time management, written, communication and interpersonal skills.
    Must maintain a high level of confidentiality.


  • Applications accepted until the position is filled. For full consideration, completed applications must be submitted by April 15, 2021.

Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply. 

Advertised: Eastern Standard Time
Applications close:

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