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Admissions Counselor/Assistant Dean of Admissions

Apply now Job no: 494532
Work type: Full Time
Location: Swarthmore
Categories: Staff

Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.

Entry level (Admissions Counselor) or Intermediate level (Assistant Dean of Admissions) position that plays a key role in the recruitment and selection of the College’s first-year and transfer class. Tasks performed include: managing and traveling to a regional territory, visiting high schools and college access organizations, attending college fairs, performing outreach through workshops and presentations; representing the College at professional conferences and the Admissions Office on selected College committees; reading and evaluating a full share of applications; participating in on-campus recruitment activities, interviewing prospective students, conducting information sessions, participating in open houses; managing programs and projects as assigned; and supervising student workers, if applicable.

Essential Responsibilities:

  • Interviews prospective applicants one-on-one in order to assess the student’s match for Swarthmore’s program and to answer specific questions.
  • Conducts hour-long group information sessions in order to provide an overview of the College and answer specific questions.
  • Conducts question-and-answer sessions with prospective students, family members, and counselors.
  • Participates in open houses and spring yield events, managing logistical and programmatic tasks as directed.
  • Attends online college fairs, group travel programs, and hosts special topic workshops.


  • As part of a rotating team, reads, evaluates, and rates applications for admission submitted by prospective first-year students from a regional territory in order to assess the students’ match for Swarthmore’s program.
  • As part of a rotating team, reads, evaluates, and rates applications for admission submitted by prospective transfer students in order to assess the students’ match for Swarthmore’s program.
  • As part of a rotating team, reads, evaluates, and rates applications for Discover Swarthmore, the College’s prospective student fly-in program.
  • Participates in the admissions committee discussion of applicants.


  • Takes primary responsibility in counseling prospective students and high school counselors from a regional territory of the U.S. or internationally in order to provide information about the College (e.g., how to apply to college; the selectivity and requirements of Swarthmore). Responds to questions submitted by phone, personal visit, and e-mail. Develops a strategy using quantitative and qualitative data to visit schools and college access organizations that meets the mission and values of Swarthmore.
  • Travels four to six weeks during the fall (physically and/or virtually), and additional travel in the spring and summer, to meet prospective students and high school counselors. Is fully responsible for gathering relevant recruitment materials, coordinating schedules for visiting high schools (four to five individual visits per day), meeting with college access organizations, and staffing a Swarthmore table at college fairs (some of which are held on evenings or weekends). Makes all travel arrangements with an assigned administrative assistant and ensures good stewardship of College resources.
  • Visits secondary schools, community-based organizations, and community colleges in order to promote college access and recruit students.
  • Conducts outreach programs or workshops for communities in regional territory that may have previously untapped sources of potential students in order to increase the geographic, economic, and cultural diversity of the Swarthmore student body.
  • Leverages Slate CRM to develop email campaigns to communicate with prospective students in an assigned territory, or who meet designated criteria. Drafting, designing, revising, editing, and deploying emails to target audiences is essential.
  • Updates and maintains electronic records of high school visits, college fairs, and other travel-related programs, including evaluation and assessment of such visits.


  • Manages programs and projects within the office as assigned. Specific projects may be related to international admissions, technology support, recruitment, selection, social media/web presence, student workers, data analysis, or other office needs.
  • Responsibilities will include contributing to and shepherding various programs and projects.


  • Represents the College at meetings and conferences, including regional and national conferences in order to play an active role in the larger admissions profession.
  • Serves as a member of College committees where appropriate for an Admissions Office presence.
  • Serves as a member of Admissions Committee and subcommittees, such as McCabe Scholarship, International, and QuestBridge Committees.
  • Serves on a number of teams and task forces in the Admissions office to carry out the duties and functions of the office.

Required Qualifications:

  • Bachelor’s degree
  • Public speaking experience
  • Familiarity with Microsoft Office, including Word, Excel, and PowerPoint, and Google Suite
  • Valid driver’s license

Preferred Qualifications:

  • Bachelor of Arts degree, preferably strong liberal arts
  • Graduate degree (Assistant Dean of Admissions position only)
  • Knowledge of Slate CRM
  • Fluency in written and oral communication in a second language

For full consideration, submit applications including resume and cover letter with salary expectations by July 23, 2021.

Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply. 

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