Program Manager/Assistant Director, Intercultural Center
Job no: 494108
Work type: Full Time
Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.
The Hormel-Nguyen Intercultural Center (IC) provides programs and services that support the personal and intellectual development of Asian American, Latino/a, Multiracial, Native American, LGBTQIA (Lesbian, Gay, Bisexual and Transgender, Queer, Intersex, and Asexual), low-income, international, and first-generation college students at Swarthmore College. In addition, the IC promotes systemic change toward inclusivity and equity across the institution, and fosters community-building and dialogue.
Responsibilities for this position include supervising IC interns and advising student groups, providing logistical support for programs and events; planning special projects supported by the office; drafting and preparing correspondence and documents; professional interactions with other members of the College community, outside visitors, and vendors. The position is also responsible for all administrative functions of the office such as correspondence, reports, budgets, data and file archiving, and facilities management of IC spaces.
PROGRAMMATIC RESPONSIBILITIES (40%)
- Manage educational, student development and programs that speak to the particular needs and experiences of students of color, low-income and first-generation college students, and lesbian, gay, bisexual and transgender students in conjunction with IC interns and student group leaders.
- Advise student leaders, and collaborate with IC Director in all aspects of event planning, from logistical support to direct advising and facilitation with students
Maintain IC event calendars and promotional materials
- Advise IC student organizations on event planning and implementation.
- Support and educate students in all phases of event planning and implementation to secure performers, establish contracts, reserve venue and lodging, process forms and paperwork, and logistics for successful programs.
- Supervision Exercised
- Direct and Functional supervision is exercised over student interns. Functional supervision is exercised over student volunteers affiliated with event programming
- Participate in hiring process and supervision of IC interns
- Manage administrative tasks, including timesheet approval, hiring process, etc.
DIRECT SERVICE (15%)
- Develop and/or exercise Intercultural competency skills in working and negotiating complexities in the similarities and differences of all communities and individuals encountered through the work of IC.
- Foster excellent communication and maintain partnerships among administrative offices, academic departments, faculty resources and community resources to promote assigned work projects.
- Exercise professional judgment and specialized knowledge by providing accountability, advice, consultation and guidance to individual students, IC interns, student volunteers, and affiliated student organizations including support for effective navigation and negotiation of campus policies, rules, regulations in accordance with the Student Code of Conduct.
With guidance from the immediate supervisor, exercise professional judgment and specialized knowledge to provide appropriate intervention when student behavior appears to be harmful to others or self-destructive including referral and/or emergency services.
- Provide individual and organizational development consultation and training. Advise and assist in the development of problem identification, problem solving skills, program development and leadership development.
ADMINISTRATIVE RESPONSIBILITIES (20%)
- Budget management and reporting
- Support Director in drafting annual budget
- Record and report budget for IC
- Track IC expenses, transfers, and allocations
- Other duties as assigned in order to sustain and grow the IC, Dean’s Office, and Swarthmore College educational mission and goals.
- Supervise student employees
- Bachelor’s Degree. Must be familiar with the structures and processes of diverse student organizations in a higher educations setting.
- Experience using MS Office and desktop publishing as well as knowledge of GoogleApps, web content management software, and web based systems.
- The ideal candidate will possess a strong commitment to equity, diversity, and social justice and an ability to demonstrate critical thinking, awareness, and sensitivity. The position requires a demonstrated knowledge of policies and programs relating to equity, access, diversity, and inclusion. In addition, the candidate must be familiar with social justice concepts and practices.
- The ideal candidate will have demonstrated success reaching out across communities, including race, ethnicity, gender, religion, sexual orientation, gender identity and expression, abilities, class, and other identities. The position requires an ability to interact and collaborate across campus constituencies, including students, staff, faculty, and alumni.
- Excellent oral, written and interpersonal skills; ability to handle confidential and sensitive information discreetly; ability to work independently and with a team; and ability to prioritize deadlines effectively. Candidate must be dependable, detail oriented, resourceful, flexible, and a willing learner. The position requires strong communication, organizational and critical thinking skills.
Note: Hours may include occasional nights and weekends.
- Experience working in Higher Education, preferably a liberal arts college, or non-profit/community agency.
- Strong skills in facilitation, event planning, and fiscal management.
Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply.
Advertised: Eastern Daylight Time
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