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Administrative Assistant II, Interdisciplinary Programs

Apply now Job no: 493840
Work type: Part Time
Location: Swarthmore
Categories: Staff

Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods. 

The Interdisciplinary programs office seeks a creative, flexible, and organized team player to work with the primary Administrative
Assistant to provide administrative support for the coordinators and faculty of eight interdisciplinary academic programs. The programs in
Asian Studies, Cognitive Science, Gender and Sexuality Studies, Interpretation Theory, Latin American and Latino Studies, Peace and
Conflict Studies, Black Studies, and Global Studies offer classes, majors and minors, information, and programming in subject areas
outside and across the traditional departments. The programs range in size and support needs. The part-time Administrative Assistant will share in the responsibility for organizing and publicizing public programs including lectures, special events, and receptions (design,
publicity, reservations, hospitality), guest travel reimbursement, processing honoraria requests) and for the programs’ budgets
(transfers, accounting, reports). The candidate will also help maintain a shared calendar to best avoid scheduling conflicts between the
interdisciplinary programs and other departments. In addition, the candidate will assist with academic support, such as scheduling
classes, maintaining student records, updating the course catalog, and conducting reviews, as needed.

Required Education and Experience:

  • High school diploma or equivalent
  • 3 to 5 years’ experience in an administrative or office capacity
  • Experience with office software including Word, Excel, Google Suite, Photoshop
  • Experience with publicity including graphic design and social media campaigns
  • Budget experience
  • Excellent oral and written communication skills
  • Good planning and organizational skills
  • Excellent interpersonal skills
  • Ability to work independently and in a team environment


  • College degree
  • Experience with Banner, Moodle and other academic software

This is a part-time, 20 hours per week position.  Click here to view employee testimonials and learn about what it’s like to be a part of the Swarthmore community!

Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply. 


Advertised: Eastern Standard Time
Applications close:

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